Privacy Policy

AWA – The International Women’s Club of Vienna
Effective as of 1 November 2025

 1.⁠ ⁠Controller

The International Women’s Club of Vienna (“AWA,” “we,” “us,” or “our”) is the controller of your personal data within the meaning of Article 4(7) of the General Data Protection Regulation (EU) 2016/679 (“GDPR”). We are a not-for-profit association (Verein) based in Vienna, Austria.

Contact details:
AWA – The International Women’s Club of Vienna
Singerstrasse 4/11, 1010 Wien
Email: awa@awavienna.com

For any questions regarding this Privacy Policy or the processing of your data, you may contact us at the address or email above.

 2.⁠ ⁠Categories of Personal Data

We collect and process the following categories of personal data, including:

Identification data: name, postal address, and membership ID (if applicable).

Contact details: email address, telephone number.

Membership information: date of joining, membership type, event participation, payment status (where applicable).

Communications: correspondence between you and AWA (e.g., by email or form submission).

Technical data: IP address, browser type, and essential cookie identifiers (for members’ login and website security).

We do not collect sensitive data (special categories of data under Article 9 GDPR) unless you voluntarily provide them (for example, dietary restrictions for events).

 3.⁠ ⁠Purposes and Legal Bases of Processing

Your personal data are processed for the following purposes and based on the following legal grounds:

Purpose Legal Basis
To manage and administer membership, maintain members’ access to the website, and provide club services Article 6(1)(b) GDPR – performance of a contract (membership)
To send newsletters, event information, and club announcements Article 6(1)(a) GDPR – your consent
To manage events, registrations, and attendance lists Article 6(1)(b) GDPR – contractual necessity
To maintain records and comply with legal obligations (e.g., accounting, association law) Article 6(1)(c) GDPR – legal obligation
To safeguard AWA’s legitimate interests, including the smooth operation of our website and communication systems Article 6(1)(f) GDPR – legitimate interest

You may withdraw your consent at any time by contacting us at awa@awavienna.com. Withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.

 4.⁠ ⁠Data Sharing and Transfers

AWA may share personal data only as necessary for the purposes listed above and under appropriate safeguards:

Service providers: We use trusted third parties (e.g., Mailchimp) to send communications. These processors are bound by data-processing agreements under Article 28 GDPR.

Cross-border transfers: When data are transferred to the United States, this occurs under the EU-U.S. Data Privacy Framework, ensuring an adequate level of protection.

Legal disclosure: We may disclose data where required by Austrian law, regulatory authority, or court order.

AWA does not sell or commercially exploit your personal data.

 5.⁠ ⁠Cookies and Tracking

Our website uses only essential cookies necessary for:

secure member login,

website functionality,

preventing misuse or unauthorized access.

We do not use tracking, advertising, or analytics cookies. You can disable cookies in your browser, but some website functions may not operate properly without them.

 6.⁠ ⁠Data Retention

We retain personal data:

for the duration of your active membership, and

for up to one (1) year after membership ends, unless longer retention is required by Austrian law (e.g., tax or association obligations).

After expiry of the retention period, your data will be securely deleted or anonymized.

 7.⁠ ⁠Your Rights

Under the GDPR and the Austrian Data Protection Act (DSG), you have the following rights:

Access (Art. 15 GDPR) – to know what personal data we hold about you.

Rectification (Art. 16 GDPR) – to correct inaccurate or incomplete data.

Erasure (“right to be forgotten”) (Art. 17 GDPR).

Restriction of processing (Art. 18 GDPR).

Data portability (Art. 20 GDPR) – to receive your data in a structured, machine-readable format.

Objection (Art. 21 GDPR) – to processing based on legitimate interests.

Withdrawal of consent at any time (Art. 7 (3) GDPR).

To exercise any of these rights, please contact awa@awavienna.com.

You also have the right to lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde):
Website: www.dsb.gv.at

Address: Barichgasse 40-42, 1030 Vienna, Austria

 8.⁠ ⁠Security of Your Data

AWA takes appropriate technical and organizational measures to protect your data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. Access to personal data is restricted to authorized AWA officers and volunteers who require it for the purposes set out above and are bound by confidentiality.

 9.⁠ ⁠Children’s Data

AWA membership and website services are intended for adults. We do not knowingly collect personal data from persons under 16 years of age without parental consent.

10.⁠ ⁠Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal or organizational changes. The latest version will always be available on our website and will indicate the date it became effective. If changes materially affect how we process your personal data, we will notify members directly.

Contact:
AWA – The International Women’s Club of Vienna

Email: awa@awavienna.com

Address: Singerstrasse 4/11, 1010 Wien